We take over pricing for your apartments. We connect over the API to the system you already run, build rate plans for every unit separately, and from then on rates move by rule - not whenever somebody finds a free evening to open the calendar.
A forty-room hotel spreads a pricing mistake across forty units. With five apartments the same mistake lands whole on your bank transfer.
Short-term rental rate cards usually have three lines: season, off-season and long weekend. They get set once and stay untouched. That rate is wrong in both directions at once. On dates with demand the apartments sell out two months ahead at last year's price. On dates without demand they stand empty to the end, because nobody moved the rate in time.
Apartments also carry three things a hotel does not. Cleaning costs the same for one night as for seven, so a short stay at a low rate can end up below cost. Two units in the same building sell differently, because the size, the floor and the view are different. And apartment guests book closer to arrival than hotel guests, so there is less time to react.
A room night is a product that spoils at midnight. You cannot sell it later or carry it into next month. That is why with apartments, reacting to what the calendar is doing is worth more than the rate itself.
This is not an argument for discounting. Just as often we raise rates - on the dates the unit would have filled anyway.
When the apartments sell out months ahead - there is nothing to manage. And when they have no traffic yet: then the problem is visibility, not price, and it is better to start with the website and SEO. We will say so before signing anything.
Six things. The first is one-off, the rest happen every week and every month for as long as we work together.
We connect to the PMS or channel manager you already run your apartments in. You do not change software, migrate reservations or teach anyone a new panel. Rates reach the channels exactly as before, only our platform sets them.
Two units in the same building do not sell alike - different size, floor, view and maximum occupancy. Each apartment gets its own rate curve instead of a percentage off one base rate for the whole property.
Cleaning an apartment costs the same for one night as for seven. We set minimum stay rules and rates so that a short booking on a weak date does not cost you more than it brings in.
Every channel carries a different commission and a different guest. We keep rates aligned between the portals and your own website, and price them so the direct booking is the cheapest for the guest and the most profitable for you.
How many bookings arrived over seven days and for which dates, broken down by apartment. With the short booking window typical of short-term rentals, this is the only moment when reacting still changes anything.
If you manage units owned by other people, each owner gets access to a panel with their own apartment: revenue, occupancy, channels and costs. No more sending a spreadsheet every month and explaining where the number came from.
If you still type rates into each portal separately, the first step is choosing a tool that connects them. We select and roll out PMS and channel manager systems - a separate service, but without it there is nothing to automate.
The same service, but the first conversation starts somewhere different in each of them.
You manage units that belong to somebody else. Your margin depends on what you get out of every night, and the monthly conversation with each owner takes half a day. We run the rates; the owner gets their own access to the numbers.
You rent out your own units alongside another job, or from another country. You check the calendar in the evening and change rates when you notice a date is empty. From now on the rates work on their own and you get a report instead of alerts.
Dozens of units in one building, some in the rental programme and some kept by their owners. Here, on top of pricing, what matters is transparency: every owner wants to know why their apartment earned that much and not more.
Most of our English-speaking clients own apartments in Poland but spend much of the year somewhere else. That is workable for cleaning and check-ins, which somebody handles locally. It is much harder for pricing, because pricing is a daily decision taken on Polish demand: school holidays, long weekends, a trade fair in the city, the first warm weekend on the Baltic coast.
That local demand is what we read for you. You stay in your own system and your own currency of thinking; we work in the calendar.
We are a small company from Bytow in northern Poland, run by its owner. You talk to the person who does the work, not to an account manager.
Average occupancy across the whole property tells an apartment operator nothing. One unit can carry the entire result while another stands half the season, and the average hides both. So both reports go down to the level of a single apartment.
The weekly report is operational: what came in over seven days and for which dates. With the short booking window of short-term rentals, this is the moment when you can still act.
The monthly report is managerial: it compares the month against the previous one and against the same month a year earlier. Without that second comparison seasonality eats every conclusion - and with apartments by the sea or in the mountains it eats it whole.
The full list of sections in both reports is on the revenue management for hotels page.
These are section names from the reports our clients actually receive. They contain no other client's figures, but you see the structure before signing anything.
Two different things, worth separating before you compare the numbers.
For 1 500 PLN net - 4 000 PLN net per month we run the rates for your apartments and take the decisions: when to push a rate up, when to come down, what minimum stay to set and what to do with a date that is not selling.
You get the reports and the conclusions. Nobody on your side learns a new tool or watches the calendar daily - that is what we are for.
Scope of 10-40 hours per month. With more units we size it individually - tell us how many apartments and channels are in play.
If you have somebody on the team who wants to work the calendar daily, we can licence our platform to you and train them. The tool then runs on your side and we stay available for support.
| Rollout and team training | 2 000 PLN net one-off |
|---|---|
| Platform licence | 500 PLN net per month |
Rollout with training takes about a month. If there is nobody to hand it to, the first model works out cheaper.
Get in touch(~€350-930 / ~£300-800)
The same range as for any other property, depending on scope, which works out at roughly 10-40 hours of work per month.
Amounts in EUR and GBP are approximate, converted at the National Bank of Poland mid rate of 2026-08-26 (1 EUR = 4.30 PLN, 1 GBP = 5.02 PLN). You are invoiced in PLN.
An owner panel for short-term rental operators. We connect it over the API to the property management system you already use and build reports that show the real earnings of the operator and of each owner, split by sales channel.
Everything needed to run the business day to day: occupancy per apartment split by sales channel, and operational efficiency.
The full picture of one unit: revenue, occupancy and trends, plus the option to book their own apartment for private use.
Clear financial statements that support bookkeeping and invoice control, including costs your property system does not hold.
Revenue management works on the demand you already have. If bookings still come almost entirely through portals at 15-18 percent commission, the website is the thing to fix first.
Websites for hotelsIf your current system cannot expose rates over an API, or its channel manager keeps drifting out of sync, that has to be solved before any pricing strategy can hold.
Hotel software consultingCall and tell us how many apartments you have, what system you run and which channels you sell through. If we think revenue management would do nothing for you, we will say so.
Leave your details and we will come back with a concrete price and a delivery date. We pick up straight away, and if we cannot, we call back within 2 h.
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